Circulation Policy


Confidentiality of Library Records.
The Broadview Public Library District abides by Illinois Law that states that circulation and registration records are confidential information.   The borrowing, reserve, and fine records will not be revealed to any person other than the cardholder.
 
Circulation records and registration records shall not be made available to individuals or organizations or to any agency of state, federal or local government except pursuant to such process, order, or subpoena as may be authorized under the authority of, and pursuant to, federal, state, or local law relating to civil, criminal, or administrative discovery procedures or legislative investigatory power. Upon receipt of such process, order, or subpoena, the Executive Director or their designee will consult with the library’s legal counsel to determine if the document is in proper order and if there is showing of good cause for its issuance. If the library’s legal counsel discovers any defects in the process, order, or subpoena, the Executive Director will insist that these be cured before releasing circulation records.
 
This prohibition also applies to the general release of information to the parents and guardians of minors who possess a library card. The Broadview Public Library District does recognize that there will be instances when it may be necessary for a parent or legal guardian to be provided with information regarding his/her child’s record in order to resolve financial obligations. In these cases, information necessary to resolve these matters will be released to the parent or legal guardian. 
 
 


Card Member Requirements Eligibility

 

The following are eligible for aBroadview Public Library District library card and full service benefits:

Residents of Broadview.

Officers of Broadview businesses, schools and park districts who have been issued Broadview Public Library District cards under the Business card policy.

Non-residents of Broadview who have purchased library cards at the annual fee set by the Broadview Public Library District Board of Trustees.

Employees and Trustees of the Broadview Public Library District.

 

 

Card Registration Adult

 

A library card will be issued at no charge to an individual (18 years or older) who:

1. Shows satisfactory proof of identity. (With a valid photo ID)
2. Shows satisfactory proof of Broadview residency.  (With 2 current documents, one of which may be the photo ID)

 

OR

 


1. A homeless patron who shows satisfactory proof of identity. (With valid photo ID)
2. Shows satisfactory proof that they stay in Broadview and can provide a friend, relative or shelter address where mail can be sent. 
 


AND

 


3. Has no outstanding obligations at any library.
4. Completes and signs a registration card accepting responsibility for all items checked out on the card and for any charges for overdue, damaged or lost items.
 
 


 

Juvenile

 

A library card will be issued at no charge to a child (under 18 years) when:

1. A parent or legal guardian who shows satisfactory proof of identity, and Broadview residency, and accepts responsibility for the child’s selection of library items and for any charges for overdue, damaged or lost items.
 


OR

 


1. The identity of the child, Broadview residency, and address are verified by other adults such as school staff, foster parents or group home managers, and an authorized adult assumes responsibility for the child’s selection of library items and for any charges for overdue, damaged or lost items.
 


AND 

 


2. There is no outstanding obligation for items previously checked out by the child or parent/legal guardian on the parent/legal guardian’s library card.
 

 


Employee Cards

 

Employees and Trustees of Broadview Public Library District may obtain staff library cards for their individual use. Non-resident employees will receive a local use only card. Employees and Trusteesmust meet the same requirements as residents to register for a card. Fines are not charged against items borrowed on staff library cards, but fees for lost and damaged items must be paid. Items borrowed on staff library cards are expected to be returnedpromptly. The Executive Director is authorized to revoke staff library card privileges in cases of abuse.  Staff cards are valid for the length of employment or Trustees’ term of office. Renewal will be on an annual basis. 
 




Business Cards

 

Any school, park district, corporation, partnership or sole proprietorship (owning or renting a place of business) located within the boundaries of the Broadview Public Library District is eligible for a library card at the Broadview Public Library under the following conditions:

An officer of the business (president, chief financial, chairman of the board, owner) sends a letter on company letterhead with his/her signature requesting a card and designating the names of one or two individuals who are authorized to use the card. 

The card is used solely for business purposes, not individual use.

The card remains on file at the Broadview Library and is requested by an authorized user each time they visit.

The officer of the business agrees to be responsible for all fees, fines or obligations attributed to the business card. 

Normal borrowing limits, restrictions and fees will apply.

 

Abuse of this card will result in revocation of privileges. 

 

 

Renewal

 

Broadview Public Library Cards will be renewed during their expiration month at no charge upon presentation of current ID. All obligations must be resolved before a new card will be issued. 

Resident Cards are valid for 3 years from date of issuance.

 Non-Resident Cards are valid for 1 year from date of issuance.

School cards are valid till the end of the school year.

Business cards are valid for 1 year from the date of issuance.

 

 

Lost or Stolen Cards

 

A library card is a form of credit card. It is the patron’s responsibility to report any lost or stolen cards immediately to the Circulation Department. The reported library card will be stopped, so that it cannot be used. If found, the patron will be required to present photo ID at the Broadview Public Library in order to reactivate the card.   Patrons who fail to report their library card lost or stolen will be responsible for all items checked out on the card and payment of all related charges.  There will be a fee charged to replace an unexpired library card. All obligations must be resolved and a current ID must be presented before a replacement card will be issued. 
 



Delinquent Patrons

 

The Broadview Public Library District will not issue, renew, or replace Library Cards to individuals who are known to have obligations at this Library or any other Library in Illinois. The Broadview Public Library District will not extend borrowing privileges or computer access privileges to patrons whose record, at this Library or any other Library in Illinois, show overdue materials, or any other obligations owed in excess of $5.00. 
 
 
 

Circulation Procedures

 

It is the intent of the Broadview Public Library District to make its collection available to residents, reciprocal borrowers and through interlibrary loan. The standard loan period for items shall be three weeks. Video formats shall circulate for 7 days. The total item check out limit is 180. Because of the size of the collection, the cost of material and demand for the items, different circulation procedures may be developed for certain portions of the collection. A separate circulation procedures chart will keep the record of the various differences from the default loan period. These procedures may include or take into account:

The number of items that can be borrowed.

The age of the borrower.

 The circulation period.

Fees

Overdue Charges

Damage and replacement costs

Availability to non-residents, system members and cardholders.

Signed responsibility statements.

 
 


Damaged or Lost Items

 

The Broadview Public Library District assumes no liability for any damage caused by the use or misuse of any Library materials. Any patron receiving a damaged item shall report that damage to the library staff immediately. Failure to do so could result in charges for that item. Any patron returning a damaged item will be charged a replacement fee for parts or an amount up to the original cost of the item plus a $5.00 processing charge and any fines accrued. Any patron losing an item shall be liable for the replacement cost, $5.00 processing charge and any fines accrued. 
 
 


Claims Returned

 

Broadview Public Library District cardholders will be given the benefit of the doubt and allowed one“claims returned” when they feel very strongly that they have returned a Broadview item. This privilege will only be extended one time for one Broadview item. The cardholder and Library will make every attempt to locate the item before claiming it returned. 
 
 


Collection Services Policy

 

Patrons with unreturned, damaged, lost materials, or fines and fees in excess of $25.00 will be referred to a collection service for the recovery of the materials and costs. A non-refundable service fee will be charged to the patron at the time of referral to the collection service. Parents and/or guardians of minor children will be referred to the collection service on behalf of their minor dependents. Once ancardholder has been referred to the collection service his/her library privileges will be suspended until the material has been paid for, returned or an arrangement has been reached to pay for the material. 
 
 


Reciprocal Borrowing

 

Reciprocal borrowing is a process through which library material, or a copy of the material, is loaned to patrons with cards in good standing from other libraries. This is done in order to expand the materials available to Broadview residents. The Broadview Public Library District is a full participant in the SWAN consortium and follows policies of SWAN as required. The Broadview Public Library has endorsed and participates in the Illinois statewide reciprocal borrowing agreement. Reciprocal borrowers shall be permitted to borrow all circulating items in accordance with the Library’s Circulation Policy and Procedures. All items checked out shall be subject to the fees and fines as listed in the library policies and procedures.
 


Interlibrary Loan Policy

 

Interlibrary loan (ILL) is a process through which library material, or a copy of the material, is loaned by one library to another upon request. If the Broadview Public Library does not have the material that a user needs within its collection, library staff may attempt to borrow it from another library though appropriate interlibrary loan methods (for example, SWAN, Illinet or OCLC). All requests will be processed as soon as is reasonably possible. ILL is available to Broadview Public Library District cardholders in good standing. Non-residents must place ILL requests through their home library. Any patron losing an ILL shall be liable for the replacement cost, $5.00 processing charge and any fines accrued. 


As a Lender 
The Broadview Public Library District does not lend materials that are new to the collection or have local holds. The Library will not charge service or delivery fees for ILL’s made to RAILS, Illinet and OCLC’s LVIS Libraries. The Library will fulfill in-state photocopy request up to 15 pages, as time allows and at no charge.


As a Borrower  The Broadview Public Library will attempt to meet patron’s need with local materials first before initiating an ILL request. Patrons may also initiate their own ILL holds through the SWAN system. The Library will honor any conditions of an ILL requested by the lending library. The library will comply with copyright law. Any costs for ILL are passed on to the patron requesting the item. The patron will be informed of all known costs and the potential for additional costs before a request is processed.